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Looking for a cloud inventory system in Kenya that allows you to manage stock, purchases, sales, warehouses, products and customers from anywhere?
Digify Soft Solutions provides an affordable Cloud Inventory Management System designed for retailers, wholesalers, distributors, manufacturers, traders and growing SMEs.
With a cloud-based inventory system, businesses can move away from spreadsheets, paper registers and disconnected stock records.
*Final commercial terms may depend on users, modules, integrations and implementation requirements.
A cloud inventory system is software that allows a business to manage inventory through an internet-connected application.
Instead of keeping stock information only on a local computer or spreadsheet, authorised users can access the inventory system remotely.
A typical cloud inventory workflow is:
PURCHASE
↓
GOODS RECEIVED
↓
WAREHOUSE
↓
INVENTORY
↓
SALES ORDER
↓
DISPATCH
↓
STOCK UPDATE
This gives businesses a more structured way to manage stock.
Businesses often face inventory problems such as:
A cloud inventory system can bring these processes into one central platform.
| Feature | Excel / Manual | Cloud Inventory System |
|---|---|---|
| Product Master | ✓ | ✓ |
| Stock Records | ✓ | ✓ |
| Stock Movement | Manual | Automated workflow |
| Purchase Tracking | Manual | ✓ |
| Sales Tracking | Manual | ✓ |
| Multiple Users | Limited | ✓ |
| Remote Access | Limited | ✓ |
| Warehouse Management | Manual | ✓ |
| Stock Reports | Manual | ✓ |
| Dashboards | Limited | ✓ |
| CRM Integration | — | ✓ |
| ERP Integration | — | ✓ |
| WhatsApp Integration | — | Available |
| OCR | — | Available |
| Scalability | Limited | ✓ |
Maintain a central product catalogue.
Store:
Track:
Connect inventory with purchasing.
Supplier
↓
Purchase Order
↓
Goods Receipt
↓
Inventory Updated
This provides a clear connection between purchasing and stock.
When a sale is processed, the configured system can update inventory.
↓
↓
↓
↓
↓
Businesses with warehouses can manage stock according to configured locations.
For example:
MAIN WAREHOUSE
BRANCH WAREHOUSE
DISTRIBUTION CENTRE
RETAIL STORE
Stock transfers can be recorded between locations.
Businesses with multiple branches can maintain centralised inventory information.
Example:
Nairobi
Mombasa
Kisumu
Nakuru
↓
Management can view configured stock information by branch or location.
A business can record inventory movement between locations.
Warehouse A
↓
Stock Transfer
↓
Warehouse B
This provides a digital transaction record.
Businesses can configure minimum stock levels.
When inventory approaches a defined threshold, the system can flag the product for attention.
This can help purchasing teams plan replenishment.
Reports can include:
A management dashboard can show:
| KPI | Information |
|---|---|
| Total Products | Product catalogue |
| Stock Value | Configured valuation |
| Low Stock | Products requiring attention |
| Purchase | Current period |
| Sales | Current period |
| Stock Movement | Receipts/issues |
| Warehouses | Location-wise stock |
| Orders | Pending/completed |
Inventory should ideally connect with other business processes.
↓
↓
↓
↓
↓
This is why an integrated ERP can be more useful than a standalone stock application for growing businesses.
CRM manages customer relationships.
Inventory manages products and stock.
When connected:
CUSTOMER
↓
CRM
↓
ORDER
↓
INVENTORY
↓
INVOICE
↓
DISPATCH
The sales team can therefore work with customer and product information within a connected workflow.
Businesses can also connect WhatsApp with selected customer and order workflows.
Possible applications include:
Example:
Customer asks on WhatsApp
↓
Salesperson checks ERP
↓
Stock available
↓
Order created
↓
Invoice
↓
Customer communication
Businesses frequently receive supplier invoices as PDFs or images.
OCR can help extract information from these documents.
↓
↓
↓
↓
↓
This can reduce repetitive manual entry where properly configured.
Retail businesses can manage:
A retailer can connect POS transactions with inventory.
Wholesalers can manage:
Supplier
↓
Purchase
↓
Warehouse
↓
Customer
↓
Sales
↓
Invoice
↓
Dispatch
Inventory visibility is especially important when businesses handle hundreds or thousands of SKUs.
Distribution businesses can manage:
Manufacturers can manage:
Raw Materials
↓
Production
↓
Finished Goods
↓
Warehouse
↓
Sales
An integrated manufacturing ERP can additionally support BOM and production workflows.
Restaurants and cafés can manage inventory for:
Inventory can be connected with purchasing and POS.
Service businesses may use inventory software to manage:
The inventory can be connected to service tickets where required.
Businesses in Nairobi can use cloud inventory software for retail, wholesale, distribution, manufacturing and service operations.
Businesses in Mombasa can manage products, warehouses, purchasing and sales through a cloud inventory system.
Businesses in Kisumu can use inventory management software to organise stock and sales information.
Businesses in Nakuru can use cloud inventory software for retail, wholesale and distribution.
Businesses in Eldoret can connect purchasing, inventory, sales and customers.
Businesses in Thika can use cloud inventory software for trading, manufacturing and distribution.
Businesses in Malindi can manage retail, hospitality and trading inventory.
Businesses in Kitale can use inventory software for products, purchases, sales and stock control.
Businesses in Garissa can digitise stock records and purchasing.
Businesses in Kakamega can manage products, stock, customers and sales.
Businesses in Meru can manage inventory and purchasing from a central cloud system.
Businesses in Nyeri can use cloud inventory management for retail and wholesale operations.
Businesses in Machakos can manage stock, purchases and sales digitally.
Businesses in Kiambu can use inventory software for growing retail, trading and distribution operations.
Businesses in Nanyuki can manage products, stock and sales through a cloud system.
Businesses in Embu can use cloud inventory software to centralise stock records.
Businesses in Kericho can manage purchasing, inventory and sales.
Businesses in Bungoma can digitise inventory management.
Businesses in Busia can use cloud inventory for wholesale, retail and trading operations.
Businesses in Vihiga can move from manual stock records to a cloud inventory system.
Businesses in Homa Bay can manage products, stock, sales and purchasing.
Businesses in Kisii can use cloud inventory for retail, wholesale and distribution.
Businesses in Nyamira can digitise stock management.
Businesses in Narok can use inventory software for retail, trading and distribution.
Businesses in Bomet can manage stock, purchases and sales.
Businesses in Kajiado can use cloud inventory management for growing operations.
Businesses in Lodwar can manage products, purchases and inventory.
Businesses in Mandera can use cloud inventory software to organise stock records.
Businesses in Wajir can manage inventory, purchases and sales digitally.
Businesses in Lamu can use cloud inventory for retail, hospitality and trading.
Businesses in Voi can manage stock, suppliers, customers and sales.
Businesses in Kilifi can use cloud inventory software for retail, wholesale, distribution and service businesses.
| Requirement | Excel | Desktop Inventory | Basic Cloud Inventory | Cloud ERP + Inventory |
|---|---|---|---|---|
| Product Management | ✓ | ✓ | ✓ | ✓ |
| Stock Management | ✓ | ✓ | ✓ | ✓ |
| Purchase | Manual | ✓ | ✓ | ✓ |
| Sales | Manual | ✓ | ✓ | ✓ |
| Warehouse | Limited | ✓ | ✓ | ✓ |
| Multi-Branch | Difficult | Depends | ✓ | ✓ |
| Remote Access | Limited | Limited | ✓ | ✓ |
| CRM | — | — | Optional | ✓ |
| Accounting | — | Optional | Optional | ✓ |
| — | Optional | Optional | ✓ | |
| OCR | — | Optional | Optional | ✓ |
| Manufacturing | — | Limited | Optional | ✓ |
| Dashboards | Basic | ✓ | ✓ | ✓ |
| Automation | Limited | Limited | ✓ | ✓ |
Know the inventory position from the system.
Digitise repetitive stock transactions.
Keep product and inventory information in one place.
Access the system from supported internet-connected devices.
Generate configured inventory reports.
Manage multiple locations where supported.
Connect inventory with ERP, CRM, POS and other business workflows.
Before selecting a system, ask:
Can it manage multiple warehouses?
Can it handle multiple branches?
Can it connect with POS?
Can it integrate with CRM?
Can it connect with accounting?
Can it integrate with WhatsApp?
Can it process invoices using OCR?
Can it manage stock transfers?
Can it generate inventory reports?
Can it provide dashboards?
Can it scale as the business grows?
It is an online inventory management system that allows authorised users to manage stock and related transactions through the cloud.
Cloud systems are designed for remote access through supported internet-connected devices.
Yes, multi-warehouse functionality can be configured depending on the system.
Yes, multi-branch inventory can be supported depending on the configuration.
Yes. Sales transactions can be connected with inventory workflows.
Yes. Purchase receipts can update configured inventory records.
Yes. CRM and inventory can be integrated into a wider ERP workflow.
WhatsApp can be integrated for selected customer and order communication workflows.
Yes. OCR can be used for configured invoice/document processing workflows.
Yes. Manufacturing businesses can use inventory together with BOM and production workflows.
Yes. Retail businesses can connect inventory with POS and sales.
Yes. Wholesale businesses can manage products, stock, customers, purchases and sales.
Yes. Distribution companies can use inventory, warehouse, sales and dispatch functionality.
The promotional offer is:
Final pricing may depend on the selected configuration.
If your business is in:
Nairobi | Mombasa | Kisumu | Nakuru | Eldoret | Thika | Malindi | Kitale | Garissa | Kakamega | Meru | Nyeri | Machakos | Kiambu | Nanyuki | Embu | Kericho | Bungoma | Busia | Vihiga | Homa Bay | Kisii | Nyamira | Narok | Bomet | Kajiado | Lodwar | Mandera | Wajir | Lamu | Voi | Kilifi
you can request a demonstration of the cloud inventory solution.
Move from:
EXCEL
PAPER STOCK REGISTERS
MANUAL STOCK COUNTS
DISCONNECTED SALES RECORDS
to:
Connect:
PURCHASE + INVENTORY + SALES + CRM + ERP + WHATSAPP + REPORTING
Digify Soft Solutions
ERP | CRM | INVENTORY | POS | MANUFACTURING | DISTRIBUTION | AUTOMATION